Previous Meetings:

Life Within Boundaries
November 14th to 16th, 2002



EMBL PhD Symposia

Online Symposium

Links to other Meetings


Useful information



The symposium is supported by Marie Curie Actions providing the organizers with the possibility to offer reimbursement of expenses including basic registration fee (complete reimbursement), travel (fixed amount depending on the distance to be covered), accomodation and meals for up to 120 selected participants. Young researchers who obtained their undergraduate degree less than 10 years ago (with priority given to those who obtained their undergraduate degree less than 4 years ago) will be supported. Any participant with research experience that fits into the time frames mentioned is eligible for the reimbursement and has equal chances to be selected. The selection procedure will be based on ensuring equal participation at the symposium of applicants from different countries. The organizing committee will inform you on the progress of your application shortly after the registration deadline is closed (September 15th). Only after being accepted you need to pay the registration fee. For participants who are eligible for reimbursement, you only need to pay the registration fee (100 EURO) regardless of whether you require accommodation or not. However, this basic registration fee will be reimbursed along with your travel expenses after the conference. If you do not meet the criteria for reimbursement, please select the corresponding option. In this case, if you require accommodation the fee is 240 EURO (including the basic registration fee). If you do not require accomodation, then you only need to pay the basic registration fee (100 EURO) which includes meals.

Posters and Abstracts.

We would like to encourage all participants to present a poster, regardless of their field of research. Prizes will be awarded to the best three posters! The space available for each poster is 1m x 1m. Submitted abstracts should not exceed 1500 words. You can submit and edit your abstract also after registration. Deadline for submission of abstracts is the 1st September. The organizing committee will select the posters that will be displayed at the symposium.

Personal information.

The organizing committee affirms that the personal information collected in the registration pages will be treated with the strictest confidentiality. The information collected is meant for communication with the applicant and for statistical purposes only. No part or whole will be given to third parties, including EMBL and conference sponsoring companies. After completion of the logistics of the symposium, this information will be discarded.

Contact information in the abstract book.

Please note that during the registration procedure you will have to indicate if you want or not your contact address included in the conference abstract book.

Registration procedure.

The registration procedure has to be completed in steps. First, the applicant is asked about general information on his/her participation in the conference. This information will be reviewed by the organizing committee, which will decide about admittance of the applicant to the symposium. Upon refusal, all personal information about the applicant will be eventually discarded, except in cases where the applicant is put on a waiting list. Upon acceptance, the applicant will be asked to give information about travel and accommodation arrangements. This information will be accessible for revisions and updates until the deadline for confirmation of attendance is met. After this deadline, no changes or refundable cancellations will be possible. Security issues.

The information entered in the registration pages is transmitted to us by an encrypted secure connection. This effectively means that no people or third parties can see the information sent to us. If in doubt about security issues, the applicant is encouraged to contact us at symposium predocs org.

Payment procedure, credit card information and security issues.

During the registration procedure, the applicant will be asked to choose a mode of payment for the participation fee and the optional accommodation. Payment can only be made by a valid credit card or direct bank transfer. The organizing committee reserves the right to turn down applicants. Especially in cases when no valid credit card number or alternative means of payment is made available.
We accept payment by American Express, Diner's Club, Visa and MasterCard. The credit card information is transmitted by an encrypted secure connection. In addition credit card information is stored in an encrypted form. In case the applicant does not wish to send the credit card information via the internet, he/she can send it to:

Biology of Disease Symposium,
c/o Eugenio Mancera,
Steinmetz Group,
EMBL Heidelberg,
Meyerhofstrasse 1,
D-69117 Heidelberg,
Tel: +49 6221 387 8106 8836
Fax: +49 6221 387 8158

The applicant should mention the following:
Name of the event (8th International EMBL PhD student symposium)
Applicant's full name
Applicant's registration number (sent after registration by email)
Name of credit card owner
Credit card type, Credit card number, issuer, date of issue and expiration
Bank transfer fees have to be paid by the applicant.

Travel documents and visas.

Prior to travelling to Germany, some applicants from certain countries may have to acquire special travel documents, such as a visa. Applicants are strongly encouraged to check with the local German Authorities (Embassies or Consulates) about the need of special travelling documents. Since the process may be time consuming, applicants are advised to make such arrangements as soon as possible. Failure to obtain a visa after the deadline for participation in the conference will not result in a refund. Applicants are responsible for providing the right documentation needed for their entry into Germany. However, upon request, the Organizing Committee can issue a formal letter of acceptance to the symposium for the purposes of obtaining a visa. The organizing committee can not be held responsible in the case of a refusal by German authorities to enter German territory.

Deadlines and cancellation.

The Organizing Committee reserves the right to make changes to deadlines or to cancel the conference. In the event of cancellation, all funds processed until that moment will be returned, and personal information collected will be discarded. In the event of changes to deadlines, these changes will be communicated in the symposium web page or by other means possible.

Question and clarifications.

If you have questions, please do not hesitate to contact us.

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